Facility Rental

Biltmore Park

WCU at Biltmore Park serves as a convenient location for area business meetings and events. While our academic courses take priority, our high-tech classrooms and meeting facilities are available for rent at a low cost to businesses and associations in the area.

The WCU at Biltmore Park administrative office in BP 102 is responsible for scheduling and coordinating usage of all space at the Biltmore Park location. Our classroom and conference room space is reserved on a varied fee schedule based on size and configuration. Our staff works closely with faculty and visitors to determine their facility and event needs. We are committed to a high level of excellence in customer service.

Events may be scheduled at Biltmore Park during the following times:

Mondays-Thursdays 8 am - 9 pm.
Fridays and Saturdays when open 8 am - 5 pm

To reserve a room, please contact Suzan Melvin at the Biltmore Park office: 828-654-6531, samelvin@wcu.edu.

Available Rental Space:

Please use the following information to determine which room you would like to select, if available. Academic classes have scheduling priority.

Room Specialty Seating Capacity 1-4 hours 5-8 hours
BP 105 Classroom 24 $50 $100
BP 107 Classroom 24 $50 $100
BP 330 Conference Room 10 $50 $100
BP 334 Classroom 20 $50 $100
BP 335 Classroom 24 $50 $100
BP 336 Classroom 48 $50 $100
BP 338 Classroom 40 $50 $100
BP 342 Classroom; Power & Ethernet access 40 $50 $100
BP 343 Classroom; Teleconfernce 24 $50 $100
BP 344 Conference Room; Teleconference 14 $100 $200
BP 345 Classroom; Teleconfernce 32 $50 $100
BP 346 Multipurpose 70 $100 $200

Additional charge - $20 per hour for additional room needed for refreshments or special set-up.

*Non-profits (with 501c3) and government agencies will receive a 50% discount for "no charge" events, only.

Room Set-up:

All classrooms are equipped with:

Podium with computer
LCD projector
Blu-Ray player
Document camera
Whiteboard
Laptop hook-up for PC (MAC laptops require adapters)

All classrooms have movable tables and chairs (exception - Room 342). Biltmore Park does not have room set-up or re-set service available. You are welcome to rearrange the classroom tables and chairs, but all furniture MUST be returned to its original configuration before leaving the facility. No scotch tape, staples, masking tape, thumbtacks or push pins are to be attached to the walls, desks, cabinets or doors. It is preferred that you use charts on easels or large self-adhesive Post-It charts on the whiteboards.

Reservation Agreement and Billing:

Confirmation of space and an invoice will be sent to you by email. Community groups will receive the Western Carolina University Space-Use Agreement that will need to be completed, signed and returned with payment. Payment is due prior to the event.

Facility Rental FAQ's

PARKING

  • Complimentary parking is available in the parking garage adjacent to our building. A parking map will be emailed to you, along with the room confirmation. Garage floors 3, 4 and 5 are available for Western Carolina University faculty, staff, students and visitors.
  • You may park in a Visitor parking space on the first level, temporarily, while unloading.

IT EQUIPMENT & SUPPORT

  • Wireless access is available through WCU-Guest Network.
  • There are three classrooms that have fixed power plugs and Ethernet connections. Personal laptop computers can be used in these rooms. Ethernet cords are available for checkout. All classrooms can access the wireless network and all classrooms have tables and comfortable chairs.
  • Small meeting rooms and conference rooms have large wall mounted computer/monitors for use with wireless keyboards and mice can need to be checked out.
  • WCU Programs at Biltmore Park does not have computer labs or laptops available for community groups.

FOOD AND BEVERAGES

  • You are allowed to have refreshments in the rooms.
  • You must provide all food, drinks, cups, paper products and utensils or arrange for catering.
  • You are not allowed to possess or consume alcoholic beverages in the space.
  • We do not have a commercial ice maker available and cannot provide refrigeration space, so please plan accordingly.
  • You MUST clean up all food and beverages, placing trash in the appropriate receptacles in your room.
  • Restaurants & Caterers within walking distance of our location may be viewed here.
  • Coffee Service is available for a fee. 

COPIERS/PRINTERS

  • We cannot provide copying or printing services, so please plan accordingly. Printville, a local Asheville business, is located in Biltmore Park and can assist you with printing needs. 
  • PRINTVILLE: 828-348-5121; 2 Town Square Blvd #100, Asheville, NC 28803
  • WCU employees should plan to use their Paw Print Cat Card for printing.

Minors

Due to insurance and liability restrictions, all children under the age of 18 must be in direct supervision by an adult at all times while on the WCU Biltmore Park premises.

INCLEMENT WEATHER

In the event of inclement weather, please call 828-654-6498 or visit weather.wcu.edu for information about closings or delays. No events may be held on campus if the WCU Biltmore Park location is closed due to inclement weather. Please contact the office to reschedule.

WESTERN CAROLINA UNIVERSITY POLICIES

To make meetings and events safe and enjoyable for all participants, the University expects all participants to abide by all applicable federal, state and local laws, as well as all University policies. Please see WCU policies.

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